SmartPDF | Invoice Capture & Data Extraction

How SmartPDF can easily improve your non-electronic invoice handling

If you have suppliers who send paper or PDF invoices, you’re likely still stuck with problems as added manual work, lack of data accuracy, and lengthy processing cycles.

But it doesn’t have to be that way.

With SmartPDF you can convert emailed PDF invoices from suppliers into real e-invoices while also:

• Easily extract all invoice data from all PDF’s
• Provide your suppliers with an easy way to send invoices and get paid faster
• Cut down on the AP workload and increase automation
• Lower operational costs for faster processing
• Get rid of your legacy scanning and capturing solutions
• And put an end to those careless and costly manual errors

SmartPDF makes PDF invoicing electronic – here’s how it just happens.

SmartPDF uses an intelligent algorithm to determine the layout of the invoice – it does not matter if they are machine-readable or image PDFs. These invoices are then sent through SmartPDF, where with our state-of-the-art artificial intelligence (AI) technology or templates convert them into real e-invoices, without data errors or delays. With our easy self-validation tool your team can easily handle exceptions and train the AI to extract data automatically.

Continuous data learning

SmartPDF is a constantly learning AI tool. Basware AP users also benefit from our automatic feedback loop to AI to enhance recognition. To keep the “smart” in SmartPDF, Basware continuously invests in state-of-the-art AI research and development.

Better data quality

Fast and accurate full invoice data extraction from PDF invoices ensures high quality data enters your AP system. Your downstream use of data gets more precise and reliable. A win-win.

Full invoice data capture

SmartPDF can capture both header and line-level data from the PDF invoice content. This feature gives additional, more detailed data for further automation and better downstream use.

One email address

You can use and maintain just one email address for all your PDF invoice reception, regardless of how many different companies invoices are for. Suppliers appreciate the ease and clarity of just one address.

Multiple invoices processing

SmartPDF can process multiple individual PDF documents in one email, as well as multiple invoices in one document.

Integration from any system

Integration to SmartPDF is possible from any system: send in PDF invoices through our API and enjoy all the benefits of SmartPDF.

Automatic quality feedback

Invoice errors that are manually fixed in Basware AP are taught to SmartPDF AI for future recognition and automation.

Discover how Basware customers like KION, Sulzer, and BrandSafway are transforming their invoice processing with SmartPDF.

Watch our short video and hear firsthand how they’re achieving greater accuracy, faster processing times, and enhanced efficiency in accounts payable.

SmartPDF achieved an 86% automated touchless rate on day 1, and the percentage is steadily increasing as it manages exceptions.

Read how Basware helped Billerud ->

With Basware, we’ve been able to create a more effective workflow throughout the company. The match rate has helped us automate 85% of our invoices. We’ve gone from 20- day invoice processing to 80% of invoices in the system for less than 5 days.

Read how Basware helped Radnet ->

90%

of PDF invoices processed automatically within first weeks of use

32+

supported languages

66%

reduction of invoice handling costs

How SmartPDF drives value for you

High quality full invoice data extraction

When you have access to high-quality data, your AP tool and processes continuously become more intelligent and better informed. Even if you’re using a different ERP or AP solution, you can use SmartPDF to pull all invoice data into your tool of choice.

Free and easy for suppliers

All you have to do is ask your suppliers to send PDF invoices to one email address and SmartPDF handles the rest. No more costly, slow supplier on-boarding – and no registration from suppliers needed.

All in one single email

You only need one email address to receive invoices to, even if you are handling multiple companies. SmartPDF will recognize what company the invoice is for. It will also effectively process emails with multiple invoices without need to separate invoices prior to sending.

Best-in-class technology

Stay ahead of the curve and reap the benefits with this best-in-class technology. SmartPDF leverages AI and machine learning to help you get rid of any need of touching your incoming invoices, so you can save money, time, gain accuracy efficiencies, and decrease your carbon footprint.

OCR vs. SmartPDF

Still using error-prone and costly traditional OCR to interpret your PDF's? Having trouble with B's and 8's and O's and 0's? A lot of manual corrections still needed? OCR was built to digitize paper, SmartPDF is built to extract data from PDF-invoices, no matter if it is machine-readable or not. It will process even over 90% of all your PDF-invoices without need for manual work from the day you start using it.

How Invoice Lifecycle Management Delivers

Governed Autonomy

Autonomy you can defend. Set the limits, and ensure every AI action is explainable, auditable, and accountable by design.

Continuous Compliance

Compliance you can trust. Fiscal and commercial requirements are built into every invoice and update as mandates evolve.

Financial Integrity

Integrity you can prove. Every invoice verified for accuracy, completeness, and authenticity before payment and throughout its lifecycle.

Enterprise Control

Control you can act on. See 100% of invoices across every entity, ERP, and geography, with the authority to act on what you see.

Want to know how you can make it happen?

Book a consultation call with our solutions experts to discuss the possibilities of SmartPDF.